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Vicki Cupper

Vicki Cupper

Administrative Assistant

Wentworth Institute of Technology

Greater Boston Area

QUALIFICATIONS SUMMARY • B.A. in Public Relations • Four years of experience as an administrative assistant • Eight years of experience teaching ESL • Experience with Cascade software • Excellent writing and proofreading abilities • Proficient in Microsoft Office • Experience with Banner software • Proficient in social media

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Wentworth Institute of Technology

Administrative Assistant

General Duties
• Schedule meetings for the director of Business Services
• Answer incoming calls and guide students and guests to their correct destinations
• Retrieve and distribute mail for the Business Services and Controller offices
• Create and maintain spreadsheets for various accounts; e. g., commissions, utilities, etc.
• Keep an updated inventory of the supply closet for the department and order supplies as needed
• Dispose of confidential material such as student records, pay records, account numbers, etc.
• Schedule and maintain the calendar of events for inside and outside organizations
• Update Business Services website using Cascade software
• Maintain record of the monthly invoices to be paid
• Request maintenance of vending machines and laundry machines on campus
• Assemble packets for incoming freshmen to send in photos for their IDs. Receive and record photos. Regularly send mass emails to remind students about photos
• Record and enter requisitions in fiscal spreadsheets
• Created and maintain spreadsheet of employees’ licenses for insurance records
• Maintain the fleet list for Wentworth and process registration sticker renewals when needed
• Complete semester opening/closing summaries for Business Services
• Record minutes for meetings between student government and dining services

Event Coordinator
• Go through process of reserving space for events
• Meet with groups to plan details for events
• Work with catering, Physical Plant, and Public Safety to follow through on details
• Prepare paperwork for groups contacts such as invoices and rental agreements

Meal Plan Organization
• Reconcile meal plan lists
• Correct anomalies
• Track spending in each meal plan group
• Notify students with unusually high balances

Food Advisory Committee
• Maintain mailing list
• Send out reminder emails for meetings
• Record minutes for meetings

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