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Stacey Bello

Stacey Bello

Executive Assistant/Scheduler to CEO

Strategic Partnerships LLC

Executive Assistant at Jobs for America's Graduates

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Strategic Partnerships LLC

Executive Assistant/Scheduler to CEO

•Completes a broad variety of administrative tasks for the President and CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings for his two separate companies.
•Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.
•Communicates directly, and on behalf of the President and CEO, with Board members, Funders, Corporate CEOs, Top Government Officials, Governors, Senators, Congressman, Foundation staff, and others, on matters related to CEO's programmatic initiatives.
•Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
•Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated.
•Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact.
••Help coordinate and organized all the logistic for all of our annual meeting, Board meetings, non-profit events to including picking the venue, catering, program designs and invitations to all guest.
•Have close working relationships with assistants and schedulers of all Governor’s offices, Top CEOs, and Community Leaders.

Career medium 03
Career
Career medium 06

Jobs for America's Graduates

Executive Assistant/Scheduler to CEO

•Completes a broad variety of administrative tasks for the President and CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings for his two separate companies.
•Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.
•Communicates directly, and on behalf of the President and CEO, with Board members, Funders, Corporate CEOs, Top Government Officials, Governors, Senators, Congressman, Foundation staff, and others, on matters related to CEO's programmatic initiatives.
•Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
•Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated.
•Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact.
•Help coordinate and organized all the logistic for all of our annual meeting, Board meetings, non-profit events to including picking the venue, catering, program designs and invitations to all guest.
•Have close working relationships with assistants and schedulers of all Governor’s offices, Top CEOs, and Community Leaders.

Career

J+J/Invision

Execuitve Assistant/Office Manager

• Oversee office project sand operations
• Works efficiently, accurately and independently
• Screens and routes incoming calls and messages when necessary
• Receive and coordinate sample request
• Prepare daily sample orders for sales person to pick up and deliver to A&D clients
• Prepare sample orders and have them sent via courier when needed
• Deliver sample orders where applicable
• Monitor local sample inventory and reorder from mill as needed
• Receive and fill request, through marketing, for bid packages (specifications, sample submittals, etc.)
• Update quest with new contacts, e-mail addresses, etc
• Enter job pricing / quotes in quest
• Assist with e-mail campaigns to customers from the data base
• Assist customers with checking inventory, placing orders and notification of order revisions
• Review purchase orders to ensure they contain all necessary information in order to be processed ( style, color, quantity, backing, price, terms, glue, specifier.
• Update and maintain budget price list for A&D and dealer price list
• When necessary and where effective communicate price quotes to dealers
• Thorough knowledge of office equipment and software systems including word processing, spreadsheet and presentation software.

Career medium 03
Career
Career medium 05

Communities in Schools

Executive Assistant to the CEO/Founder

• Maintain the Founder/Vice Chairman’s calendar and heavy travel schedule
• Arrange business meetings and plan luncheons.
• Provide liaison support as necessary for Founder.
• Provide and take minutes and notes for every in office meeting.
• Assist in production of client reports and report back-up materials.
• Maintain contact information from important clients, corporations and foundations.
• Identify potential business opportunities, partnerships and prospects for sales efforts and coordinate sales meetings for senior management with the prospects.
• Assist in creating and maintain yearly budget as well as completing expense reports and reimbursements.
• Answer and screen phone calls to the Vice Chairman in a professional manner taking accurate messages; respond to caller’s needs appropriately.
• Assemble case binders.
• Generate and edit documents using the Microsoft Office Suite and Adobe Acrobat.
• Organize, file, and route electronic and hardcopy client documents, correspondence and other materials to appropriate team members
• Manage work deadlines and plan support work accordingly.
• Set-up equipment such as computers, Skype, cameras and clean up for meetings.
• Also occasionally provide general administrative and clerical support to the Director of Administration and Planning and other members of the professional staff.

Career

Foremost Appraisals & Realty,

Executive Assistant to CEO/Office Manager

• Performed executive level administrative duties and serve as principle source of information to appraiser and clients
• Overseen the duties and performances of three employees at a time.
• Managed and organized the calendar of the Appraiser/Owner.
• Completed, Proof-read, and edited memo, proposals, correspondence, letters, and reports using Microsoft Word.
• Provided telephone support; Incoming calls for services as well as contact clients for appointments, potential clients and leads.
• Scheduled meetings, conferences, set-up materials needed for meetings such as computer, projectors, Skype, and beverages.
• Provided time and attendance records and complete pay for all employees.
• Obtained information from all relevant sources by searching public records for additional information which will assist the appraiser in his assessments.
• Booked travel for appraiser for business and leisure trips.
• Created invoices as well as process any incoming invoices for accounting.
• Handled and screened all incoming/outgoing mail.
• Reviewed outgoing material for completeness, dates, and signatures.
• Created, implemented and coordinated office procedures and systems.
• Maintained client contact and files using Microsoft Excel.
• Ordered and maintained inventory of office equipment and supplies.
• Possess people skills and good communication skills to enhance my presence.

Career medium 03
Career
Career medium 04

Department of Homeland Security: ICE

Administrative Coordinator

• Maintained several Top Executive’s calendars and schedules.
• Maintained a heavy workload and complete any given assignments or duties.
• Greeted visitors and answered switchboard calls; directed to appropriate staff members.
• Received mail and determined who will reply to correspondences.
• Arranged conferences and other meetings, Providing logistics as well as the location, schedule, agenda, and attendance list.
• Retained tracking sheets for logistics using Excel and other tracking programs.
• Administered the electronic spreadsheets, calendars and mail database management systems.
• Prepared various documents such as reports, correspondence, statistical charts and other related documents using Microsoft Word.
• Planned and made travel arrangements for all staff members through appropriate travel coordinators.
• Upheld the logs showing the most current status of circulating actions and correspondence.
• Maintained classified and administrative records.
• Coordinated the development of forms needed nationwide in the operation of the grading, certification, and auditing programs.
• Ordered and procured office materials and equipment repairs when needed.
• Coordinates, prepares, and monitors time and attendance reports for the Branch.
• Copying, Filing, Faxing and performed other miscellaneous duties as assigned.
• Provided clerical support to several Mission Support Executives and other staff members within the agency, utilizing my administrative skills and having good knowledge of office automation hardware and software systems.

Career

University of Maryland University College

Bachelor of Science (BS), Small Business Administration/Management

Bowie State University