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Rose Gonzalez

Rose Gonzalez

Executive Administrative Assistant GCPRisk

American Express

Greater New York City Area

Profile Administrative support professional offering versatile office management skills and proficiency in Microsoft Office programs. Strong planner and problem solver who readily adapts to change, works independently and exceeds expectations. Able to juggle multiple priorities and meet tight deadlines without compromising qu...

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American Express

Executive Administrative Assistant GCPRisk

• Provide full time support for three VP’s
• Manage multiple calendars and creatively resolve booking conflicts ensuring complete notation- purpose of meetings, attendees and location.
• Answer and screen calls and route to appropriate person/department, as well as follow up to ensure action is completed and satisfactory for all parties.
• Order and maintain inventory of office supplies, as well as hardware such as laptops and peripheral & software
• Ensure timely on/off boarding of new and discontinued employees, support all HR related activities such as date changes, promotions & transfers, submitting immigration paperwork and process, assist with relocation process and paperwork
• Coordinat office moves, assign cubicles/office spaces, printers. Procure hardware and software
• Coordinated calendar for VP(s)/leader(s) and ensure coverage for other associates during PTO or time away from office
• Provide general support including training on new process for other Admins on team
• Arrange complex travel and itineraries for team members, ensure all appropriate paperwork such as visa’s passports etc. are acquired and up to date,
• Prepare detailed itinerary for traveler including all travel, transfer, transportation, accommodation and meeting details
• Process payroll and track employee Sick/PTO times
• Process and reconcile expense vouchers in a timely manner, ensuring all credit cards and bills are paid on time
• Make logistical arrangements for all meetings, such as securing conference, tele-presence rooms, arranging for catering when needed etc.
• Manage and distribute mail for all employees
• Act as liaison between team and leader whenever required
• Plann team events such as annual team building and community days etc

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