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Rae Zaragosa

Rae Zaragosa

Office Administrator & PRO

GardaWorld

United Arab Emirates, ae

Experienced Front Desk and Office Administrator with support in HR and Finance for 8 years with skills and knowledge in information technology and office management. Skilled in managing and maintaining the needs and safety of the office environment whilst assisting staffs especially the senior leadership team with their cleri...

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GardaWorld

Office Administrator & PRO

Key responsibilities but are not limited to:

● PRO duties with DIFC government services office for all employee services such as employment visa, dependent visa, NOC, salary certificates, etc.
● Support HR with new employees including: new visa, workspace set up, ID card, furniture, mobile phone, PC/IT requirements, desk phone, stationery etc.
● Support HR with employee exit process including: visa cancellation and equipment and ID card return and empty desk clean up old files and stationery.
● Organization wide point-of-contact for all office needs.
● Manages contract and price negotiations with office vendors and service providers.
● Office Organization and Design.
● Maintains the office condition and arranging necessary repairs with facility management vendors.
● Manage operations of Dubai head office, acting as liaison to building management on all issues concerning office facility (i.e. maintenance, emergency management, security, etc.)
● Lead fire warden for Dubai offices. Liaison with the building for all evacuation drills.
● Follow safe work practices and adhere to company guidelines and policies for planning and executing work in a safe manner.
● Liaison with relevant contractors for all internal office requirements, cleaning, fire extinguishers, new desks, furniture moves etc.
● Administer office petty cash fund, adhering to finance department policy.
● Maintain the Dubai Office Management budget, with monthly spend summaries.
● Maintain inventory of office consumables: stationery, and kitchen supplies and re-order when necessary.
● Meeting room preparation for large internal meetings and all external client visits. Including refreshment and lunch preparation.
● Liaison with external courier agencies and administer corporate courier account.
● Manages emails received from the company's website
● Manages the front desk and supply refreshments to office guests.
● Answer main office phone, respond to enquiries and take accurate messages.

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