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6 Apps and Programs that Make Prioritization a Breeze

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If you’re like me, you spend lots of time trying to work smart. Maximizing productivity and efficiency are important, especially when you’re juggling work- and personal-related tasks in your daily to-dos.

My to-do lists tend to be simple: I have a master list I keep in Google calendar, and the three most pressing things I need to get done today in a separate list. As I knock one thing off of “today,” I move a task from the master list to today. Otherwise, I get overwhelmed and procrastinate—a deadly combination when you have deadlines to meet.

But other people have different needs when it comes to list-making. Below is a roundup of a few to-do list apps and programs that suit a variety of needs.


Evernote is a catchall app for note-taking, web page-clipping, and list-making. You organize your info into notebooks, which can be shared with other Evernote users. The free plan allows users to store 60 MB of information per month. For $5 a month or $45 a year, users may upgrade to the premium service which allows for 1 GB of storage every month. Available on the web, iOS, Android, WebOs and Blackberry.


Similar in usability to Evernote, Springpad asks its users to organize information in notebooks. Springpad is also ideal if you need to collaborate and share lists with others. The list-making feature comes in two forms in the app: You can either create a to-do item one page at a time within a notebook, or you can create a checklist with your task list. It also works as a grocery list. Available on the web, iOS and Android. Cost: Free

This web-based task manager uses folders with which you organize your to-dos. It resembles an email inbox, which allows you to prioritize what must get done today, tomorrow and in the future. The folder system works well if you can keep it simple, but it gets overwhelming if you go crazy adding subfolders. The entry fee is free, but you can upgrade to the pro version for $3 per month, which allows unlimited access.

Remember the Milk

This app bills itself as a task manager that you can sync across multiple platforms from the web to your iPad or Android tablet. Online, Remember the Milk offers users three lists: today, tomorrow and overdue in its Overview section. Clicking on Tasks takes you to another set of lists, which you can organize by categories, such as Personal, Study and Work. You also have a task inbox and a list where completed tasks go. The app, with its slick design, allows the user to toggle between lists and even shows her a weekly planner of to-dos. The free account allows syncing among multiple devices every 24 hours. Upgrading to pro for $25 per year will get you ‘round-the-clock syncing. Remember the Milk is available on the web, iOS, and Android machines.

Google Calendar

Google Calendar’s to-do manager might be the digital version of a steno pad and ballpoint pen. It’s as great for short-term task management as it is for long-term. Since it sits right next to your calendar, you have a built-in planner to go with it. Google Calendar’s to-do list is free to use. All you need is a Google account.


This simple to-do list manager comes with your iPhone or iPad. It’s a very simple app. You can create a variety of lists and add deadlines and reminders. Like Google Calendar, Reminders is the closest thing to pencil and paper. The app is free with the purchase of an iPhone or iPad.

What are your favorite apps or websites for easy prioritization? Tell us in the comments!

Ask Kathleen Warner, chief operating officer at Startup America Partnership, what her favorite productivity apps are!

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