McCloskey Motors Inc.
February 2008 — Present
Prepare daily deposits for all departments, as well as receipt payments from customers and banks. Required knowledge of chart of accounts to expedite postings, for invoicing or payments.
Create purchase orders for all departments and researching correct billing. Pay all payables by due date. Process accounts receivable statements once a month and follow up on past due. Professional appearance and demeanor; interacting with supervisors and customers on a daily basis. Update customer and vendor files with addresses, phone numbers and email addresses for follow up. Submit and cancel any aftermarket products for customers. In charge of all petty cash transactions and keeping office supplies ordered and on hand. Answer incoming phone lines when receptionist was away from desk and direct customers to the correct department that will most likely be able to satisfy their concerns. Reconcile accounts at month end to relieve CFO of some duties.
• Implemented a new fuel tracking system so we could more easily track expenses.
• Scanned all vendor contracts from 2007 and on into computer for easy access for managers.
• Continually “shop” for deals on office supplies and ways to save company money. Report findings to office manager/CFO.
• Continually training on not only my duties but others in the office so I can help when they are out on vacation/sick.