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Nichole Carlson

Nichole Carlson

Executive Assistant

EHDD Architecture

Albany, CA

Executive Assistant at EHDD Architecture

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EHDD Architecture

Executive Assistant

Currently support three Principal Architects, including the President and the Managing Principal of the Mumbai office.
Prepare and edit correspondence, communications, presentations and other documents.
Manage and maintain executives' schedules, appointments and travel arrangements.
Arrange and coordinate meetings and events.
Monitor, respond to and distribute incoming communications.
Receive and interact with incoming visitors and clients.
Serve as technology advisor and trainer.

Career medium 02
Career
Career medium 06

BAR Architects

Project Coordinator

Supported four Principal Architects, their project teams and the IT Department.
Served as point of contact for clients, consultants and staff regarding project related information.
Coordinated day-to-day reproduction and distribution of project related information.
Scheduled and organized in-house meetings for project teams and clients.
Arranged domestic and international travel, processed expense reports, and other travel related administrative tasks on behalf of the principal architects and their project teams.
Prepared letters of agreement and served as a go-to person for AIA contract formatting.
Provided desktop support, database management and research in collaboration with the IT department.

Career

Skidmore Owings & Merrill LLP (SOM)

Executive Assistant

Supported two Principal Architects.
Created PowerPoint presentations for worldwide architectural presentations.
Handled heavy correspondence via phone, e-mail and memorandum.
Regularly arranged domestic and international travel.
Maintained Outlook contacts and calendars.
Scheduled and coordinated in-house meetings for principals and clients.
Completed expense reports.
Prepared contracts and letters of agreement between the firm and outside parties.

Career medium 02
Career
Career medium 02

The Fillmore Center

Executive Assistant

Provided administrative assistance to the management team which included maintaining calendars, organizing and prioritizing meetings, composing correspondence, and arranging travel.
Created and maintained administrative processes, filing systems and procedures.
Created training and marketing presentations using PowerPoint.
Designed marketing materials using Microsoft Publisher and Adobe Photoshop.
Processed new employee paperwork, conducted reference checks, and processed staff payroll.
Processed invoices and maintained bookkeeping records.
Created financial reports and ran regular audits using Excel and apartment leasing database software.
Prepared and processed expense reports and travel claims.
Maintained programming infrastructure for multi-line phone system.

Career

Bay Area Video Coalition (BAVC)

Hybrid Certificate in Video Production and Post-Production, Video

San Francisco State University

Cinema

City College of San Francisco

Film Production

University of Florida

Music Education, Music Education, Music/Psychology