Muse Law Group, PC
Senior Legal Secretary (2 years 4 months)
December 2010 — April 2013
• Perform the full range of legal secretarial work under general supervision of senior and supervising attorneys.
• Day to day activities include typing, formatting, proofreading, redlining, cite checking, filing and serving legal pleadings, law and motion and discovery in multiple jurisdictions, including State and Federal court and Administrative Hearings with the State Labor Commissioner for adjudication of wage and hour claims.
• Prepare a variety of correspondence and legal documents, including brief, points and authorities, motions, discovery, petitions, contracts, leases and agreements all requiring knowledge of legal formats, legal terminology and legal processes.
• Compile and assemble various legal materials from files and other sources for use in providing legal representation or assistance and in preparing of other legal documents and opinions.
• Transcribe accurately difficult dictation involving a variety of legal terms; type and format.
• Organize and report to senior and supervising attorneys daily/weekly tasks and long-term projects; set and adjust priorities and meet critical deadlines.
• Oversee, monitor and update attorney calendars for hearings and appointments; responsible for calendaring all case related deadlines and events.
• Prepare new client case memos, set up client/case in Case management program, work closely with supervising attorney to identify potential causes of action and relevant statutes of limitation and calendar statutes of limitation.
• Train, instruct and act as primary resource to clerical support staff and summer interns. Provide understandable and comprehensive explanations of processes and procedures to all law firm staff; monitor trainees, intern activities and work product and act in a lead capacity over clerical staff and summer interns.
• Act as a resource for support staff attorneys and the general public regarding a variety of legal operations procedures and requirements.
• Heavy interaction with clients, vendors, administrative agencies, governmental entities, co-counsels, opposing counsels, or witnesses as directed by the senior or supervising attorney(s).
• Assist clients with negotiating property damage claims and work closely with clients and insurance adjusters throughout the initial phase of bodily injury claims.
• Assist uninsured clients with securing medical treatment for injuries through third-party liens and assist in coordination of medical referrals and appointments with treating physicians.
• Gather and summarize voluminous medical records and case related evidence. • Draft and prepare settlement demand letters.
• Negotiate reduction of medical liens with hospital billing staff and treating physicians.
• Enter attorney time in billing software and provide customized billing reports to attorneys; prepare disbursement of settlement funds, review with clients and disburse funds from attorney-client trust account.
• Work closely with bookkeeper, payroll company and accountant and provide accurate financial records for quarterly and year end reports and tax returns; prepare weekly operating budget, process payments to vendors abs contractors; receive, deposit and record accounts payables and receivables, including case settlement checks and issue case related payments from attorney-client trust account.
Knowledge of: Judicial process, court and department rules, legal procedures and practices in multiple and specialized areas of law; proper format of State and Federal citations; use of legal resources from traditional library references and software applications to online libraries and reference catalogs including West Law; technical legal terms, various legal forms and documents and their processing; modern office methods, supplies, and equipment; business English and correspondence. Advanced knowledge of MS office Applications and various industry-specific software programs.
Ability to: Type at a speed of 73+ wpm; establish and maintain effective working relationships; prepare correspondence independently; perform difficult legal clerical work including the ability to process a large variety of legal documents, spell correctly, use good English, and make arithmetic computations; transcribe accurately difficult dictation involving a variety of legal terms from a dictating machine; communicate effectively; follow directions; analyze situations accurately and take effective action; coordinate and schedule legal services; screen mail, visitors, and telephone calls and take appropriate action; interact with courts, administrative agencies, governmental entities, co-counsels, opposing counsels, or witnesses as directed by the attorney ensuring deadlines are met; compose correspondence; give information and provide assistance using good judgment and discretion; maintain case and administrative files and records; act in a lead capacity over clerical staff and law clerks.
A demonstrated interest in assuming increasing responsibility, mature judgment, loyalty, poise, tact, and discretion