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Natalie Carrera

Natalie Carrera

Contract Legal & Administrative Work



Diverse, experienced, passionate legal support professional


Contract Legal Secretary & Virtual Assistant (2 years, 3 months)

Contract Legal Secretary & Virtual Assistant (2 years, 4 months)

Provide legal and clerical support to individuals, sole proprietors and small business owners across multiple industries.

Muse Law Group, PC

Senior Legal Secretary (2 years 4 months)

• Perform the full range of legal secretarial work under general supervision of senior and supervising attorneys.
• Day to day activities include typing, formatting, proofreading, redlining, cite checking, filing and serving legal pleadings, law and motion and discovery in multiple jurisdictions, including State and Federal court and Administrative Hearings with the State Labor Commissioner for adjudication of wage and hour claims.
• Prepare a variety of correspondence and legal documents, including brief, points and authorities, motions, discovery, petitions, contracts, leases and agreements all requiring knowledge of legal formats, legal terminology and legal processes.
• Compile and assemble various legal materials from files and other sources for use in providing legal representation or assistance and in preparing of other legal documents and opinions.
• Transcribe accurately difficult dictation involving a variety of legal terms; type and format.
• Organize and report to senior and supervising attorneys daily/weekly tasks and long-term projects; set and adjust priorities and meet critical deadlines.
• Oversee, monitor and update attorney calendars for hearings and appointments; responsible for calendaring all case related deadlines and events.
• Prepare new client case memos, set up client/case in Case management program, work closely with supervising attorney to identify potential causes of action and relevant statutes of limitation and calendar statutes of limitation.
• Train, instruct and act as primary resource to clerical support staff and summer interns. Provide understandable and comprehensive explanations of processes and procedures to all law firm staff; monitor trainees, intern activities and work product and act in a lead capacity over clerical staff and summer interns.
• Act as a resource for support staff attorneys and the general public regarding a variety of legal operations procedures and requirements.
• Heavy interaction with clients, vendors, administrative agencies, governmental entities, co-counsels, opposing counsels, or witnesses as directed by the senior or supervising attorney(s).
• Assist clients with negotiating property damage claims and work closely with clients and insurance adjusters throughout the initial phase of bodily injury claims.
• Assist uninsured clients with securing medical treatment for injuries through third-party liens and assist in coordination of medical referrals and appointments with treating physicians.
• Gather and summarize voluminous medical records and case related evidence. • Draft and prepare settlement demand letters.
• Negotiate reduction of medical liens with hospital billing staff and treating physicians.
• Enter attorney time in billing software and provide customized billing reports to attorneys; prepare disbursement of settlement funds, review with clients and disburse funds from attorney-client trust account.
• Work closely with bookkeeper, payroll company and accountant and provide accurate financial records for quarterly and year end reports and tax returns; prepare weekly operating budget, process payments to vendors abs contractors; receive, deposit and record accounts payables and receivables, including case settlement checks and issue case related payments from attorney-client trust account.

Knowledge of: Judicial process, court and department rules, legal procedures and practices in multiple and specialized areas of law; proper format of State and Federal citations; use of legal resources from traditional library references and software applications to online libraries and reference catalogs including West Law; technical legal terms, various legal forms and documents and their processing; modern office methods, supplies, and equipment; business English and correspondence. Advanced knowledge of MS office Applications and various industry-specific software programs.

Ability to: Type at a speed of 73+ wpm; establish and maintain effective working relationships; prepare correspondence independently; perform difficult legal clerical work including the ability to process a large variety of legal documents, spell correctly, use good English, and make arithmetic computations; transcribe accurately difficult dictation involving a variety of legal terms from a dictating machine; communicate effectively; follow directions; analyze situations accurately and take effective action; coordinate and schedule legal services; screen mail, visitors, and telephone calls and take appropriate action; interact with courts, administrative agencies, governmental entities, co-counsels, opposing counsels, or witnesses as directed by the attorney ensuring deadlines are met; compose correspondence; give information and provide assistance using good judgment and discretion; maintain case and administrative files and records; act in a lead capacity over clerical staff and law clerks.

A demonstrated interest in assuming increasing responsibility, mature judgment, loyalty, poise, tact, and discretion

Costa Rica Mortgage, Inc

Director, HR, Finance & Administration (3 years 3 months)

Head of recruiting for on-site and off-site employees and contractors. Key player in the planning, launch and growth of market leader in a start up mortgage brokerage. Extensive experience with high-volume recruiting responsibilities within start-ups. Responsible for all aspects of recruiting process from interview to onboarding and training of new hires. Partner with hiring managers to understand the skills and background required for each opportunity and provide expert advice and coaching to hiring managers throughout the recruitment process. High level of proficiency with MS Outlook, Office, MS Word and Excel software. Familiarity with Internet navigation and on-line recruiting technology/tools. Excellent relationship management skills to develop successful networks within senior management, staffing teams and HR partners. Ability to handle volume recruiting in a fast paced, (un)structured environment, adhering to strict deadlines.

Career medium 06
Career medium 04

Kirkland & Ellis, LLP

Legal Secretary (2 years)

Legal secretary at a full-service national law firm. Assisted three associates, handling complex business litigation, intellectual property, copyright infringement, corporate bankruptcy, securities and exchange investigations, and pro-bono adoption cases.

Coordinated the delivery of legal services for complex litigations, working collaboratively with colleagues, handling sensitive and confidential case information and documents in a fast-paced, demanding corporate business environment. Formatted, edited and finalized large complex legal documents, general pleadings, discovery and law and motion. Significant role in pro bono adoption cases. Worked closely with attorney, clients, court clerks and adopting families. Prepared expense reports, attorney time sheets, entered and maintain integrity of pertinent case data and documents in several firm-wide databases. Position required strong attention to detail and the ability to work well under pressure.


Musé & Associates, LLP

Legal Secretary (1 year 3 months)

Handle case files, heavy client contact and case management. Provide billing services for three expert witnesses offering forensic consulting to law firms. Coordinate travel arrangements and appointment calendars. Position required strong attention to detail, the ability to work well under pressure, familiarity with legal ethics and law office procedures, and knowledge of all court rules.

Career medium 06
Career medium 03

Musé & Feerick, LLP

Legal Secretary (6 years)

Provide support to senior partner, managing partner, one associate and paralegal in a mid-size law firm emphasizing civil litigation, products/premises liability, business disputes, transaction and corporate matters. Handle a multitude of tasks ranging from legal work to administrative duties. Heavy mail/email correspondence and document prep, letters, dictation and file management.


Mira Costa College

General Studies

Peak Potentials Training