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Finance Administrative Supervisor

City of Mendota

Fresno, California Area

Finance Administrative Supervisor at City of Mendota


City of Mendota

Finance Administrative Supervisor

Administer Payroll: Payroll preparation/processing for 60 employees, checking timekeeping records, entering new hires into payroll system, posting changes in pay, tax status, and miscellaneous changes, preparing and filing tax reports, processing involuntary deductions such as garnishments and voluntary deductions, preparing special reports for management.

Administer Financial System: Preparation, maintenance and review of City's budget, maintain specialized financial records, prepare quarterly reports, assist with purchase order system, assist with the annual audit and various related duties.

Supervise Office Staff and Office Management: Approve/verify hours worked and time-off, orient and train staff, provide on the job training, coaching and disciplining staff, evaluation staff, Preparing/executing Performance Improvement Plans, manage the filing, storage and security of documents, respond to inquiries, liaise with other agencies, organizations, and groups, and various related duties.

Administer Utility Billing: open/close accounts, send out late notices/48 hr notices, monthly shut-offs for non-payments, download meter readings, adjust accounts/meter readings, send unpaid accounts to collections, complete monthly utility billing for 1800+ accounts.

Assist with Accounts Payable: review and verify invoices and check requests, enter and upload invoices into system, prepare and perform check runs, maintain vendor files, research and resolve invoice discrepancies, close out month end for accounts payable.

Business Licenses: open new accounts, post payments for yearly or monthly businesses.

Cash Management: directs cash management operations to include daily cash administration, management of current accounts and bank relations, reviews and drives improvements in cash management ensuring financial obligation are met in accordance with company policies and procedures.

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