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Janet Gaines

Janet Gaines

Human Resources & Administrative Support Professional

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Navy Region Southwest - Force Protection/Via Lockheed Martin

Administrative Assistant

In a fast paced office environment, performed routine administrative and clerical duties. Duties included issuance and removal of DoD decals, ID badges, and temporary passes. Screened, answered and transferred incoming calls to appropriate personnel. Drafted routine correspondence, and performed thorough review of documentation for authorized personnel and vehicles to gain facility access for accuracy and discrepancies, and when noted, made corrections. Maintained, filed and distributed authorized access and guest lists for minor and major events on the military base. Experienced in manual finger printing for security clearances. Possess and employ advanced knowledge and skills in computers, cameras, and finger printing equipment. Proficient in standard office automation systems. Assigned as "Trusted Agent" for the Installation Security Officer (ISO) and Installation Commanding Officer (ICO). Held security clearance enabling the handling of sensitive information such as social security numbers.

Career medium 03
Career
Career medium 03

Navy Region Southwest - Criminal Investigations Division/Via Alutiiq, LLC

Evidence Technician

Operated computer systems to enter items into the CID's evidence tracking system. Responsible for maintaining an accurate accountability of all property transfers and releases. Liable for preserving critical chain of evidence custody, and readily available to testify in court when subpoenaed. Accountable for getting appropriate and lawful disposition of property; released property to detectives, individual property owners, the courts and/or other agencies as needed. Handled proper disposal of monies submitted as evidence, for safe keeping or other found property. Coordinated proper disposal for unclaimed property. Documented delivery of property to a wide assortment of commands throughout. Explained proper evidence room procedures to new NCIS agents, CID Detectives, and various outside agencies. Provided input into department policies regarding evidentiary procedures. Held security clearance, and solely responsible for receiving, sorting and securing all property collected from various Naval Installations throughout the San Diego area. Accountable for verifying evidence custody documents against property submitted to ensure 100% accuracy. Responsible for the security and integrity of five different evidence rooms as well as fourteen temporary evidence lockers maintained at various sites.

Career

Navy Region Southwest - Force Protection/Via Mancon, Inc.

Supply Technician

Administered and procured a wide variety of specialized law enforcement, fire suppression and emergency equipment, commodities and services for the DoD Federal Police, Fire and EM Departments. Responsible for logging in and distributing all incoming purchase requests, updating the respective credit card databases and providing follow up status on all invoices and receipts. Used knowledge of Federal rules and regulations to review, research, and resolve reports of non-deliveries, losses, damages, discrepancies, and computer generated rejects. Typed, drafted and prepared reports reflecting findings and corrective actions taken. Ensured required approvals, accounting information, part numbers, stock numbers, units of issue, priority, etc., were provided. Prepared documents such as change orders and modifications. Familiar with Defense Travel System (DTS), preparing manual travel orders, and tracking travel expenses. Assisted cardholders with additional justifications and forms as needed. Received and certified warehouse materials. Tracked reoccurring contracts. Familiar with reimbursable funding. Assisted in the preparation of spending plans for incoming fiscal year for Force Protection, Federal Fire and Emergency Management programs, by planning and monitoring program requirements, preparing funding documents, and monitoring the program funding execution. Tracked and filed all funding requests within each program's database. Worked directly with all Fleet and Industrial Supply Center (FISC) contracting officers/buyers as the technical point of contact.

Career medium 02
Career
Career medium 02

Navy Region Southwest - Human Resources Office/Via Alutiiq, LLC

Human Resources Technician

Performed duties creating files for routine personnel actions, promotions, suspensions, removals, recruitments, medical separation, etc. Interfaced with Human Resource Service Center Personnel (HRSC), in order to identify and assist in the resolution or discrepancies. Assisted members of Fleet Readiness Center's personnel with the resolution of pay problems etc. Responsible for capturing the data of all CA-1 or CA-2 forms submitted by the competency, as well as maintaining the FECA files for the Coronado site office. Attended meetings with the FRC shop managers, competency staff, various levels of FRC's upper management, and the PMA's who service the light duty program in order to discuss any impending actions. Present for oral replies covering an assortment of disciplinary actions. Routinely updated several databases to facilitate the tracking of any impending actions, and the status of HRO Metrix. As the local computer and information technology liaison, submitted requests to have computer repairs performed, established new user accounts, requested logical moves, software upgrades, password resets, and voice-mail activation. Provided excellent customer service to FRC employees who walked or called-in for assistance. Frequently answered the multiline phones and routed calls to the appropriate staff member. Routed customers from the other commands to the appropriate staff members. Familiar with Defense Travel System (DTS), preparing manual travel orders, tracking travel expenditures, and finalizing expense reports. Routinely assisted with the creation of purchase orders for the Coronado site office. Extensive experience researching the internet. Conducted new hire orientations for 1 or 2 or in groups up to 20 - 25 employees. Created new hire packets based on retirement plan (CSRS or FERS). At conclusion of orientation checked individual employee forms for accuracy and signatures.

Career

A & M Team Sales

Administrative Assistant

Duties included answering phones, typing sales orders, preparing invoices, and routing correspondence. Routinely updated data entry system to ensure accurate inventory was on hand, ordered office supplies, and other duties as required. Distributed incoming mail, routed telephone messages, and faxes. Extensive computer experience utilized to create customized reports, sales presentations, travel arrangements, flow charts, and miscellaneous forms.

Career medium 03
Career
Career medium 01

Univision Radio

National Sales Coordinator

Provided both administrative and technical support for the National Sales Manager and General Sales Manager, maintaining media filing systems and preparing trade agreements as needed. Also maintained advertisers and agencies mailing lists for use in marketing services, answered multiline phones in fast paced environment. Coordinated both national and local promotional efforts, including attending events to assess effectiveness of promotional value. Responsible for representing management's interests in promotional meetings. Maintained business-client relationships and correspondence with a variety of different people having varying needs. Systematically created customized reports, sales presentations, flow charts, and miscellaneous forms. Prepared and utilized creative PowerPoint presentations for recap and analysis of various promotional events and for persuasive sales presentations. Accountable for inputting, reviewing and distributing of national contracts, handling of message traffic and correspondence with a variety of different people having varying needs. Monitored advertising spots to assure contractual compliance, identifying and resolving any related problems and discrepancies. Supervised accounts receivables and facilitated the collection of payments.

Career

Office Team

Administrative Assistant

Served in a variety of administrative assistant roles including a three-month long temporary position supporting the president of an upscale downtown design firm. Responsible for calendaring all of the president's appointments, screening his calls, making travel arrangements, and distributing office mail. Managed outgoing correspondence for the president and other department heads. Provided all administrative support for marketing efforts by preparing and creating design bids, proposal packages, and flyers with desktop publishing software from cover to cover. Interfaced with clients and vendors on a daily basis. Routinely maintained contracts for all company issued cell phones, office equipment, supplies and was in charge of reviewing and submitting expense reports.

Career medium 02
Career
Career medium 05

Redlake MASD, Inc.

Administrative Assistant

Routinely volunteered for special projects allowing use of a variety of Microsoft programs, including Excel, Access, MS Word to create reports, data worksheets and spreadsheets. Often met with staff members to coordinate marketing projects and suggestions for money-saving strategies that could be implemented in our business plans. Prepared travel arrangements, and scheduling of company car usage/rental. Responsible for the coordination of conferences to be held at various national and international locations. Uploaded/posted employment announcements, downloaded/submitted resumes, then printed/prescreened hundreds of resumes against the hiring manager's list of desired qualifications. Once prescreened, given to each hiring manager for approval. Occasionally contacted selected candidates to schedule preliminary job interviews. Inventoried, ordered and stocked supplies needed for all departments and staff. Answered telephones, distributed facsimiles and daily incoming mail as needed. Maintained and updated weekly timekeeping records for 120 employees.

Career

The Home Depot

Sales Associate

Rang up customers' merchandise and catered to customers' individual needs. Responsible for taking care of storefront displays around registers, and stocking register end caps at all times. Maintained registers and other common work areas clean, stocked register paper supplies, and assisted in the creation of signs for display areas. Responsible for recording greetings, reading closing announcements, and often-recorded promotional announcements that were played in conjunction with the store audio system. Translated for Spanish speaking customers when needed, and designed Spanish signs for safety purposes. Volunteered to assist in the planning and organization of training/meetings to be attended by various levels of management and store staff. Assisted physically challenged customers with their selection of merchandise.

Career medium 04
Career

Southwestern College

Assosicates, General Education