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Antoinette Jacobs

Antoinette Jacobs

Temp Work during school holidays

Best

Rustenburg, North west

Message

9

Followers

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Keg & Bull

Waitron

Innovative Graphic studio

Receptionist bookkeeper

Best Auto BMW

Service costing, (Motorplan, Warranty, Cash)

Best Auto BMW

Assistant to the financial manager

Hi Tech Cars

Vehicle administrator/ stock controller

Express Motors Rustenburg

Service advisor

Engine Spares specialists

Accounts manager

Super group debtors hub

Credit controller

Landdross restaurant and bar

Barlady

Career medium 03

Best Auto BMW​ 2003-2004

Creditors/Debtors Clerk (Internal promotion)

​Creditor’s clerk
• Processing incoming invoices to relevant expense accounts.
• Updating cash book and general ledger
• Paying creditors in accordance with account terms
• Reconciling of supplier accounts
• Checking and topping up petty cash
• Assisting with information for financial reports as requested by Financial Manager.
• Assisting with wages
• Ordering and keeping track of stationary
• Filing orders with relevant invoices
• Completing of paperwork and relevant documents for opening supplier accounts
• Issuing sundry orders

Debtors Clerk
• Following up on outstanding debtors
• Correctly allocating payments received
• Reconciling deposits reflected on bank statement
• Liaising with parts manager regarding outstanding rfc’s
• Issuing statements to clients via post, e-mail, and fax or as required.
• Opening new accounts after completing application and obtaining all relevant documents.
• Capturing deposits and issuing receipts.
• Checking and controlling payments of insurance excess.
• Assisting with information for financial reports as requested by Financial Manager.

Daily Banking
• Receipting all cash, cheque, speed point sales from previous day.
• Allocating payments to relevant accounts and invoices.
• Checking if cheques are valid and made out correctly.
• Informing and following up with sales people on RD cheques.
• Completing deposit slip for banking.
• Following up on short’s and overs as well as deposits banked and not accounted for.
• Following up and reporting to management on all invoice amounts not paid.
• Spot checking of cash floats.
• Receiving cash floats from employees leaving as well as issuing of floats to new employees.
• Issuing cash for approved staff advances.
• Issuing cash for approved cash requisitions
• Taking deposit to the bank to be banked.

Relief Switchboard
Assisting in parts stock takes

Career

Engine Spares Specialists

Cashier

Best Auto BMW

Bookkeeper/ Creditors. Clerk

Best Auto BMW

Personal assistant to to the Dealer Principal/ New and Preowned Stockcontroller/ Vehicle sales administrator

Experience

• Toledo Spur​(Rustenburg)​​​​​1996-1999

Casual Waitron

• Best Auto BMW​(Rustenburg)​​​​​1996-2001

Temp work during school holidays

• Filing workshop Job cards
• Answering Switchboard
• Controlling and reconciling petty cash

• Best Auto BMW​(Rustenburg)​​​​​04/02/2002-2003

Girl Friday (Permanent Position)

​​Relief switchboard when required
• Attending to customer queries
• Sending faxes
• Taking accurate messages and distributing them
• Controlling and reconciling petty cash
• License, Registration and dealer stocking vehicles

Parts Administration
• Receiving and capturing invoices for daily orders
• Completing discrepancy reports
• Conducting price updates and supersession’s
• Compiling daily reports
• Receiving monies for parts sold
• Solving outstanding item on negative report
• Assisting in stock takes

• Best Auto BMW​(Rustenburg)​​​​​2003-2004

Creditors/Debtors Clerk (Internal promotion)

​Creditor’s clerk
• Processing incoming invoices to relevant expense accounts.
• Updating cash book and general ledger
• Paying creditors in accordance with account terms
• Reconciling of supplier accounts
• Checking and topping up petty cash
• Assisting with information for financial reports as requested by Financial Manager.
• Assisting with wages
• Ordering and keeping track of stationary
• Filing orders with relevant invoices
• Completing of paperwork and relevant documents for opening supplier accounts
• Issuing sundry orders

Debtors Clerk
• Following up on outstanding debtors
• Correctly allocating payments received
• Reconciling deposits reflected on bank statement
• Liaising with parts manager regarding outstanding rfc’s
• Issuing statements to clients via post, e-mail, and fax or as required.
• Opening new accounts after completing application and obtaining all relevant documents.
• Capturing deposits and issuing receipts.
• Checking and controlling payments of insurance excess.
• Assisting with information for financial reports as requested by Financial Manager.

Daily Banking
• Receipting all cash, cheque, speed point sales from previous day.
• Allocating payments to relevant accounts and invoices.
• Checking if cheques are valid and made out correctly.
• Informing and following up with sales people on RD cheques.
• Completing deposit slip for banking.
• Following up on short’s and overs as well as deposits banked and not accounted for.
• Following up and reporting to management on all invoice amounts not paid.
• Spot checking of cash floats.
• Receiving cash floats from employees leaving as well as issuing of floats to new employees.
• Issuing cash for approved staff advances.
• Issuing cash for approved cash requisitions
• Taking deposit to the bank to be banked.

Relief Switchboard
Assisting in parts stock takes

• Best Auto BMW​(Rustenburg)​​​​​2004-2005

Personal Assistant to the Dealer Principal / Stock controller / Sales Administrator

​Personal Assistant
• Scheduling appointments and maintaining DP’s diary
• Typing up memo’s and correspondence
• Co-ordinating meetings
• The taking of, typing up and distribution of meeting minutes.
• Screening calls as well as taking messages.

Stock controller
• Specifying monthly vehicle allocations and sourcing of new and used vehicles for clients and sales executives.
• Capturing warranties on vehicles when applicable
• Entering dealer swaps.
• Compiling management reports for new and used vehicle sales.
• Bringing new vehicles into stock.
• Completing invoices and sublet orders for vehicles.
• Managing floor plan for new, used, demo and courtesy vehicles.
• Assisting with motor plan contracts.
• Checking for damage on new vehicles when delivered and reporting damages to relevant parties.
• Keeping track of accessories and parts moved between vehicles.
• Checking stock availability and sourcing de-allocated vehicles from camp stock.
• Updating vehicle log book.
• Updating AUC website as well as passing on leads to sales executives.
• Daily physical stock takes of all vehicles.

Sales Administrator
• Making out internal and sublet orders on vehicles.
• Allocating relevant invoice costs against vehicles.
• Invoicing and costing of vehicles sales.
• Reconciling and processing sales debtors.
• Checking general sales documents for completion for deal files.
• Doing general related vehicle administration.

Relief switchboard
Assisting in parts stock takes.

• Best Auto BMW​(Rustenburg)​​​​​2005 – 2006

Bookkeeper / Creditors clerk

​Bookkeeper
• Reconciling cashbook to bank statement to determine cash flow.
• Assisting in keeping all dealership and employee information up to date on BMW intranet.
• Reconciling, checking and controlling petrol account.
• Assisting with parts stock take by inputting and checking of discrepancies.
• Reconciling parts GIS account.
• Reconciling service sublet account.
• Invoicing on staff accounts.
• Preparing and calculating clock cards.
• Standing in for vehicle administrator when on training or ill.
• Loading spoc calls for all staff on system errors.
• Training of new employees on system.

Creditors
Daily banking
Relief Switchboard


• Best Auto BMW​(Rustenburg)​​​​​2006 – 2007

Service costing clerk, Motorman/Warranty/Cash (Internal Promotion)

​Costing Clerk
• Checking in job cards ie; service history, correct mileage, valid motor plan before work is carried out on the vehicle.
• Opening sublet orders on job cards.
• Making out quotations for work to be done on vehicles.
• Requesting authorisation from for large or warranty repairs.
• Costing job cards and submitting to BMW for payment.
• Correcting any errors on costing to receive correct payments.
• Checking work in progress.
• Shipping and tagging warranty parts.
• Reversing of job cards when needed.
• Calculating technicians MU’s to establish efficiency.
• Checking that all claims from BMW are paid in full.
• Compiling reports for management.
• Training new employees on Autoline system.

Assisting in parts stock takes
Assisting at service counter during lunchtime and absence of service advisors
Assisting other staff members with minor computer problems.

• Best Auto BMW​(Rustenburg)​​​​​2008 – 2009

Assistant to the Financial Manager / Accountant (Internal promotion)

Accountant
• Assisting with salaries
• Maintaining staff files
• Reconciling bank account.
• Loading EFT payments on standard bank online.
• Preparing financial packs for audits
• Assisting in financial budgets
• Writing out cheques.
• Posting General Ledger
• Assisting in analysing and checking financials.

Bookkeeping

Creditors

Relief switchboard

Daily banking

Helping other staff members with minor computer problems.

Training new staff members in various positions

Assisting in stock takes

Assisting in other departments when employees are absent.


• Various temp positions​​​​​​2010 – 2012


References

• Pat Jacobs ​Financial Manager​082 82 94 693

Career medium 06
Career
Career medium 01

Best Auto BMW

Girl Friday (permanent position)

​​Relief switchboard when required
• Attending to customer queries
• Sending faxes
• Taking accurate messages and distributing them
• Controlling and reconciling petty cash
• License, Registration and dealer stocking vehicles

Parts Administration
• Receiving and capturing invoices for daily orders
• Completing discrepancy reports
• Conducting price updates and supersession’s
• Compiling daily reports
• Receiving monies for parts sold
• Solving outstanding item on negative report
• Assisting in stock takes

Career

Best Auto BMW

Temp Work during school holidays

Filing of service job cards
Answering switchboard
Controlling and reconciling of petty cash

Toledo spur

Casual waitron

Waited on tables
Was responsible for cleaning, serving and maintaining designated tables.

Wits

Education

• 1990-1996​Aloe Ridge Primary School​​Walkerville​Gauteng
• 1997-1998​Glenvista High School​​Glenvista​Gauteng
• 1999​​Grenville High school​​Rustenburg
• 2000​​Hoerskool Bergsig​​Rustenburg

Post School Education

• 2001​​Damelin Rustenburg​​Higher certificate in basic bookkeeping

• 2004​​University of the Witwatersrand​Principals of Business​​Subjects
Business School of Business​Management​​​Business Communication
Administration​​​​​​​Managing Resources
​​​​​​​​Organizational Dynamics
​​​​​​​​Financial Information
​​​​​​​​Marketing

• 2005​​University of the Witwatersrand​Management Advanced​​Subjects
Business School of Business​Programme​​​Strategic Management
Administration​​​​​​​Marketing
​​​​​​​​Environment of Business
​​​​​​​​Human Resources
​​​​​​​​Management Operations
​​​​​​​​Accounting and Finance

• July 2003​BMW training Centre​​Computer Trading​​​Office Outlook

• August 2003​BMW training Centre​​Computers Level 1​​Excel
Word
PowerPoint

• October 2003​BMW training Centre​​Computers Level 2​​Excel
Word
PowerPoint

• March 2005​BMW training Centre​​Computers Level 3​​Word
Expert

• November 2005​BMW training Centre​​Computers Level 3​​Excel
Expert

• April 2007​BMW training Centre​​Technical Computer​​Excel
Knowledge​​​Word
PowerPoint
Outlook

• Various BMW in house training.

Systems

• Moto data
• Kerridge – Autoline
• VIP – Payroll
• Standard bank business online
• CI clocking
• Automate


Experience

Education medium 01
Education