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Andrea Wood

Andrea Wood

Financial Analyst

Institute of Museum and Library Services

Arlington, Other


Institute of Museum and Library Services

Financial Analyst

Manage a portfolio of grants focusing on financial payments and compliance
-Intake, evaluate, and process inquiries and reports from grantees – on average process 42 payments per week (range of 7 to 114)
-Develop, implement, and document electronic processing procedures
-Provide grantee auditors with confirmation of funds disbursed

Manage a portfolio of projects focused on financial management
-Review and revise the UDO report; utilize the report to confirm close-outs in process, highlight issues, and produce the monthly grant balance report
-Track and submit refund checks for processing twice a month
-Upload monthly grant data to as required by the Federal Funding Accountability and Transparency Act

Member of the Workforce Engagement Team
-Co-coordinated the Combined Federal Campaign Bake-off

Professional Development:
-Introduction to Grants and Cooperative Agreements for Federal Personnel
-Monitoring Grants and Cooperative Agreements for Federal Personnel
-Uniform Administrative Requirements, OMB Circular A-102 & 2 CFR 215
-Appropriations Law Seminar
-Federal Accounting Fundamentals

Career medium 02
Career medium 03

Institute of Museum and Library Services

Intern, Office of Communications and Government Affairs

Acted as the primary contact for Let’s Move! Museums & Gardens
-Maintained and updated tracking documents of success stories and institutional statistics for over 600 participants
-Revised the Quarterly Survey to improve data gathering
-Coordinated museums’ participation in Let’s Move! Olympic Fun Day
-Authored What Works! Practical Tips for Getting Involved in Let’s Move! Museums & Gardens

Acted as principal contact for communications with National Medals winners
-Attended and assisted with National Medals Ceremony at the White House
-Emailed invitations and other communications to recipients; tracked RSVPs
-Collected and reviewed WAVES forms for all attendees

Acted in support of the Office of Communications and Government Affairs
-Scheduled and coordinated interviews for two staff positions
-Coordinated meetings for the Conservation Success Stories Blog Series in partnership with the American Institute for Conservation and Heritage Preservation; organized and monitored steps from beginning to posting
-Wrote draft blogs and press releases


New Hazlett Theater

Marketing Intern

Managed a portfolio of marketing projects
-Developed a marketing toolkit for clients and an internal marketing policy guide for consistent content structure and branding
-Investigated, analyzed, and recommended online database systems and email services

Career medium 02
Career medium 06

Carnegie Mellon University

Carnegie Music Hall Management Fellow, Box Office and Ticketing Specialist, School of Music

Acted in an advisory capacity to the School of Music
-Investigated and analyzed the ticketing system and box office procedures; made recommendations for improvements
-Created a box office manual highlighting best practices for implementation
-Trained student employees in box office procedures


Appel Farm Arts and Music Center

Marketing Associate and Box Office Intern

Executed box office operations for the Family Matinee Series, the Evening Concert Series, and the Arts and Music Festival
-Communicated with the public to sell tickets and responded to questions
-Maintained files and reports for ticket sales; compiled ticket sales information and financial data to input into Theater Manager database and provided reports and summaries to management
-Updated account information following the National Change of Address procedures
-Processed ticket exchanges and reimbursements, as necessary
-Maintained awareness of outstanding Flex-Pass usage; reported on number of shows remaining to pass holders
-Assisted Accounting Director in analyzing annual sales to determine any deviations from reported sales and attendance
-Developed a Theater Manager Database Usage Manual and Box Office Procedures Manual
-Supervised volunteer box office staff at performances

Assisted with target marketing and social media campaigns.
-Implemented the use of SocialOomph to schedule tweets and posts to Twitter and Facebook
-Created and sent PatronMail emails announcing upcoming performances, classes, activities, and camp deadlines
-Assisted in coordinating mailings for individual patrons, groups, and businesses in the local and regional communities

Coordinated Festival Program Book, totaling over $10,000 in ad sales

Career medium 01

Presbyterian College

Ceramics, Art Department

-Mixed clay and glazes
-Fired kiln
-Created glaze samples board

Presbyterian College

Box Office Staff and House Manager, Harper Center

-Processed cash, check, and credit card orders for cultural and theatrical events.
-House managed as requested.

Career medium 06

Presbyterian College

Music Department, Choral Library Initiator/Manager, Recital Attendance TA, Office Worker

Created and maintained the choral music library and File Maker Pro database containing over 850 entries
-Processed choral music loan requests from departmental staff and choral ensembles
-Maintained inventory for choral library supplies
-Trained new choral librarians in operating procedures for the library, including filing, borrowing, tracking, and upkeep

Acted as Recital Attendance Teaching Assistant.
-Maintained a roster of student attendance for an average of 30 music majors and 20 music minors and 70 performances per year in online database Blackboard
-Greeted patrons, visitors, and students at Music Department events
-Created and implemented Recital Attendance Guidelines for students specifying requirements for concert etiquette


The John F. Kennedy Center for the Performing Arts

Administration and Opera House Orchestra Intern

Solo performance show coverage
-Administered guidelines in the orchestra union labor agreement during performances
-Confirmed musicians’ attendance, arranged assistance in the orchestra pit as requested, and maintained break standards as outlined

Coordinated weekly piano tunings and annual maintenance of 30 pianos
-Managed updates and emergency schedule changes
-Submitted internal and external billing information for piano tunings
-Reviewed monthly vendor invoices for piano tunings

Trained staff in the Records Retention and Disposition Program

Career medium 02

Carnegie Mellon University

Masters, Arts Management

Università di Bologna

Masters, Innovation and Organization of Culture and the Arts

Presbyterian College

Bachelor of Science, Business Administration, Management, magna cum laude

Presbyterian College

Bachelor of Arts, Fine Arts, magna cum laude