Office Administrator & Estimating Assistant
September 2014 — Present
Responsibilities include accounts payable; reviewing invoices for appropriate documentation and approval prior to payment, audit and process credit card bills, Reconcile vendor statements, research and correct discrepancies, assist in Month end closing, assist with other projects as needed. As an estimating assistant, my responsibilities include providing support to estimating staff with bid preparation and job startup by utilizing thorough knowledge of terminology, procedures and practices to ensure needs are met. Coordinate all MBE/WBE/DBE/UDBE to ensure diverse representation of subcontractors on all bid submittals. Provide maintenance of bid list and bid packets to ensure timely and accurate bid submission. Process bid documents from agencies/owners for the business unit to ensure accurate bid submissions. Assemble bid packets, track documents, type correspondence to ensure all necessary documentation and communication is accurate and timely. Perform a variety of administrative and office support functions to ensure the daily operations of the department run efficiently, and provide support to the proposal department during pursuits.